Assistant Manager – Administration & Facilities

About the role

The Assistant Manager – Administration & Facilities oversees all administrative functions, ensuring smooth day‑to‑day operations, effective vendor relationships, and proper management of accommodation, transportation, and office facilities. This role combines coordination, negotiation, budgeting, and problem‑solving to maintain compliance with company policies and local regulations.

Key responsibilities

• Vendor Management: identify, evaluate, and onboard vendors; negotiate contracts, pricing and service agreements; monitor performance; verify invoices and ensure timely payments.
• Budgeting & Cost Control: prepare, manage and monitor the administration department budget; conduct monthly cost analysis; produce management reports; identify cost‑saving opportunities.
• Stakeholder Management: understand stakeholder requirements for administrative services; maintain effective communication and coordination to ensure aligned service delivery.
• Accommodation & Facilities Management: manage company‑provided accommodation, lease agreements and renewals; oversee office, store and warehouse facilities, including housekeeping, security and maintenance; ensure availability of supplies and equipment.
• Transportation & Workforce Coordination: supervise employee transportation services and company vehicles; plan and deploy casual labor, security guards and cleaning staff across locations.
• Administration Operations: manage daily administrative support services; develop, implement and continuously improve policies, procedures and best practices.

Required profile

• Proven experience in administrative and facilities management.
• Strong negotiation, budgeting and analytical abilities.
• Excellent coordination and stakeholder communication skills.
• Ability to ensure compliance with company policies and local regulations.
• Detail‑oriented with a focus on cost efficiency and service quality.

Required skills