Administrative Assistant

About the role

The American International University in Kuwait seeks an organized and professional Administrative Assistant to support and coordinate major university events. This role involves managing executive tasks, meetings, communications, and event logistics while collaborating with multiple departments to ensure smooth operations.

Key responsibilities

• Schedule and coordinate meetings, appointments, and university events.
• Prepare agendas, presentations, reports, minutes, and follow up on action items.
• Assist in organizing workshops, ceremonies, visits, and other campus events.
• Communicate with departments, staff, vendors, and visitors to support daily activities.
• Maintain and organize confidential documents, records, and digital files using SharePoint.
• Ensure administrative activities comply with university policies and procedures.
• Provide general administrative and operational support to staff and management.

Required profile

• Bachelor’s degree in Business Administration, Event Management, Hospitality, Education Administration, or a related field.
• Fluency in English and Arabic.
• Minimum 5 years of experience in administration, event management, or a similar role.
• Experience in a university, higher‑education, nonprofit, or institutional environment is preferred.
• Strong organizational, multitasking, time‑management, and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.

Required skills

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency with SharePoint for document management.