Administrative Assistant

About the role

The American International University seeks an organized Administrative Assistant to support and coordinate major university events. The role involves handling executive tasks, meetings, communications, and event logistics while collaborating with multiple departments.

Key responsibilities

• Schedule and coordinate meetings, appointments, and university events.
• Prepare agendas, presentations, reports, minutes and follow up on action items.
• Organise workshops, ceremonies, visits and liaise with staff, vendors and visitors.
• Maintain confidential documents, records and digital files using SharePoint.
• Ensure all administrative activities comply with university policies and provide general support to staff and management.

Required profile

• Bachelor’s degree in Business Administration or related field.
• Fluency in English and Arabic.
• Minimum 3 years of experience in administration, event management or a similar role, preferably in higher education.
• Strong organisational, multitasking and problem‑solving abilities.

Required skills

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong proficiency with SharePoint and digital filing systems.
• Experience with project‑management tools.