Executive Secretary (Full-Time)

About the role

We are seeking a highly organized Executive Secretary to support our CEO in Kuwait. The successful candidate will manage daily schedules, handle confidential information, and act as the primary liaison between senior leadership and internal or external stakeholders.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Serve as the main point of contact for executives and stakeholders.
• Arrange travel itineraries, including flights and accommodations.
• Attend meetings, take minutes, and distribute action items.
• Conduct research and compile data to aid decision‑making.
• Screen and manage incoming calls, emails, and inquiries.
• Coordinate office operations and administrative functions to improve efficiency.
• Maintain filing systems for important documents and records.
• Assist in event planning, business functions, and company meetings.
• Liaise with other departments, including teams in China and Egypt, to ensure smooth workflow.
• Handle special projects and additional tasks assigned by the CEO.

Required profile

• Proven experience as an Executive Secretary, Executive Assistant, or similar executive support role.
• Experience providing high‑level administrative support and preparing reports.
• Excellent communication, organizational, multitasking, and time‑management abilities.
• Ability to handle confidential information with discretion.
• Valid Kuwaiti driving licence and personal vehicle.
• Immediate availability to join.

Required skills