Executive Secretary to the CEO

About the role

The Executive Secretary to the CEO provides high‑level administrative support to the chief executive, ensuring flawless management of both professional and personal commitments. This role demands absolute discretion, meticulous organization, and the ability to anticipate needs in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, issue daily briefings, and proactively prioritize appointments.
• Coordinate meetings, prepare agendas, record minutes, and track action items.
• Liaise with the Board, Chairman, and shareholders; organize Board meetings and confidential packs.
• Handle the CEO’s inbox, calls, and draft correspondence on their behalf.
• Oversee personal affairs, including travel arrangements, household matters, and private engagements.
• Reconcile expenses and manage approvals in a timely manner.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of experience supporting C‑level executives, preferably in a confidential capacity.
• Fluent in English and Arabic, both spoken and written.
• Highly organized, proactive, and able to remain composed under pressure.
• Commitment to health, wellness, and fitness aligned with the CEO’s values.

Required skills

• Advanced proficiency with standard office software (e.g., Microsoft Office, Outlook).
• Strong written communication in English and Arabic.