Executive Secretary to the CEO

About the role

The Executive Secretary will support the CEO of Taiba Hospital, ensuring flawless management of both professional and personal commitments. This position requires absolute confidentiality, precise calendar control, and seamless coordination with the Board, shareholders, and internal stakeholders.

Key responsibilities

• Manage the CEO’s calendar, issue daily briefings and weekly look‑aheads, and prioritize high‑value appointments.
• Coordinate meetings, prepare agendas, record minutes, track action items, and handle approvals and expense reconciliations.
• Liaise with the Board, Chairman, and shareholders; organize Board meetings and confidential packs.
• Oversee the CEO’s inbox and calls, draft correspondence and announcements on the CEO’s behalf.
• Organize personal records, travel arrangements, household matters, and private engagements for the CEO.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years’ experience supporting C‑level executives in a confidential capacity.
• Fluent in English and Arabic (spoken and written).
• Strong commitment to health, wellness, and fitness aligned with the CEO’s values.
• Proactive, discreet, highly organized, and composed under pressure.
• Excellent judgment, interpersonal skills, and ability to work across time zones.

Required skills