Junior HR Executive – Recruitment & Administration Support

About the role

The Junior HR Executive provides essential support across core HR functions, acting as a bridge between management and staff to ensure smooth and compliant operations. This role assists with recruitment, onboarding, records management, attendance tracking, and day‑to‑day administrative tasks.

Key responsibilities

• Post job openings, collect applications, and support local and overseas hiring processes.
• Screen CVs, conduct telephone interviews, coordinate online tests and first‑round face‑to‑face interviews.
• Prepare offer letters, joining documents, and support onboarding and induction activities.
• Maintain and update physical and electronic employee files, track expiry of passports, visas and insurance.
• Update employee information in the HRMS, generate standard HR reports and assist with audit data entry.
• Monitor daily attendance, process leave applications and help prepare monthly attendance reports for payroll.
• Handle basic employee queries, maintain engagement records and assist in grievance investigations under guidance.
• Support senior HR staff in drafting policies, issuing employee letters, communicating HR updates and assisting ISO certification tasks.

Required profile

• Strong organizational skills with the ability to manage multiple HR processes simultaneously.
• Attention to detail for accurate record‑keeping and data entry.
• Good communication skills to interact with candidates, employees and senior HR personnel.
• Ability to follow HR policies, procedures and compliance requirements.

Required skills

• Proficiency with an HRMS (Human Resources Management System) for data updates and reporting.