Office Coordinator – Office of VPAA

About the role

The Office Coordinator for the Office of the Vice President of Academic Affairs provides high‑level administrative and coordination support to ensure smooth operation of the academic affairs office. Reporting directly to the Vice President, the role acts as a central hub between the VPAA’s office and the university’s academic units.

Key responsibilities

• Manage the VPAA’s calendar, appointments, meetings and related logistics.
• Prepare and organize reports, presentations, meeting materials, correspondence and briefing documents.
• Track priorities, follow‑up items and ongoing initiatives, ensuring timely completion.
• Handle confidential information and sensitive academic or personnel matters with discretion.
• Coordinate communication and follow‑up between the VPAA’s office and colleges, the University Library and faculty development offices.
• Facilitate the flow of administrative requests, approvals, reports and deadlines across Academic Affairs units.
• Assist in organizing meetings, agendas, documentation and follow‑up for Academic Affairs initiatives and committees.
• Draft, proofread and disseminate official communications from the Office of the VPAA.
• Support the implementation and coordination of VPAA‑led initiatives and special projects.

Required profile

• Bachelor’s degree required; Master’s degree preferred.
• Strong organizational, communication and problem‑solving abilities.
• Ability to manage multiple priorities while maintaining confidentiality.
• Experience in providing executive‑level administrative support in an academic or similar environment.

Required skills