Personal Assistant to CEO

About the role

FutureTEC is looking for a highly organized and proactive Personal Assistant to support its Chief Executive Officer. This full‑time position will operate in a fast‑paced, multi‑country environment, providing executive‑level administrative and operational support.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements and priorities with precision.
• Prepare agendas, briefing documents, presentations and follow‑up materials for meetings.
• Handle confidential correspondence and sensitive information with utmost discretion.
• Coordinate with department heads to track action items, deadlines and deliverables.
• Support the preparation of reports, dashboards and executive summaries.
• Organise board meetings, leadership workshops and strategic sessions.
• Serve as the primary liaison between the CEO and internal/external stakeholders, drafting professional communications.
• Plan and manage complex regional and international travel itineraries, including visas and accommodations.
• Maintain orderly digital and physical filing systems and support process improvements.

Required profile

• Bachelor’s degree in Business Administration or a related field (preferred).
• 5+ years of experience as a Personal or Executive Assistant to senior leadership.
• High level of professionalism, maturity and discretion.
• Ability to work independently, anticipate executive needs and stay calm under pressure.

Required skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with collaboration tools such as Microsoft Teams and SharePoint.