Receptionist, Bus & Co-Curricular Coordinator (Arabic & English)

About the role

The English School in Kuwait is looking for a bi-lingual (Arabic and English) receptionist who will also oversee its bus services and co-curricular activities. The role covers the front-of-school reception, coordination with the bus manager, and administrative support for the school's expanding Academy programme, including TES Academy, ECA clubs, activity camps, trips and events.

Key responsibilities

• Keep the reception area running smoothly and provide good customer service to visitors, pupils, staff and parents
• Monitor incoming calls, emails and queries and respond professionally and promptly
• Manage daily absence, late and sick procedures and ensure staff complete two daily registration reports
• Implement and monitor end-of-day procedures and daily changes
• Support and train the line reception/admin assistant for registrations, buses and CCAs
• Work with bus transport managers, act as a liaison between the bus company and parents, and build a database of bus pupils with accurate rota and school records
• Develop safe bus rules and policies, update daily bus lists and handle bus-related complaints quickly
• Administer the ECA programme with the head of CCA and Activities Coordinator, keeping accurate records of activities, camps, trips and future academy records
• Help schedule, timetable and register weekly activities, maintain manual attendance records and move to the Oodo platform by August 2026
• Communicate schedules and amendments between staff, students, buses and parents

Required profile

• Undergraduate degree
• 2+ years of administrative experience
• Bilingual (Arabic and English)
• Article 18 transferable residency in Kuwait

Desirable qualities

• Ability to engage with people from all walks of life
• Strong organisational and interpersonal skills