Executive Assistant to CEO

About the role

We are seeking a high‑energy Executive Assistant to support our CEO and act as a strategic partner and gatekeeper. You will ensure the executive’s day runs smoothly, handling critical details that keep the organization moving forward.

Key responsibilities

• Serve as the primary point of contact between the CEO and internal/external stakeholders, managing high‑level communications.
• Orchestrate complex travel itineraries, maintain a high‑stakes calendar, and manage reminders.
• Provide end‑to‑end support for business meetings and social events, including agenda preparation, minute taking, and report creation.
• Prepare, review, and manage corporate documents requiring the CEO’s signature, ensuring confidentiality.
• Assist in drafting and reviewing legal documents such as investment agreements and NDAs.
• Act as the central reference point for queries, proactively distributing information to the executive team.

Required profile

• Minimum 5 years of experience supporting senior leadership in a secretarial or executive‑assistant capacity.
• Bachelor’s degree or diploma in Administration, Business, or a related field.
• Exceptional communication skills with the ability to handle extensive client and investor interactions.
• Strong organizational abilities and a structured approach to office management.
• Meticulous attention to detail, especially when reviewing contracts and documents.
• Proficiency with modern productivity tools, office systems, and digital collaboration platforms.
• Multilingual abilities are highly preferred; Russian is a plus.
• Experience in fast‑paced Tech or FMCG sectors is a bonus.
• Availability to join within two months.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Slides)
• Digital collaboration platforms (e.g., Teams, Slack, Zoom)