Engineering Administrative Assistant

About the role

The Engineering Administrative Assistant provides essential administrative and operational support to the engineering department of Four Seasons Kuwait City. This role ensures smooth handling of engineering documentation, supplies, and internal communications, enabling the team to focus on delivering high‑quality guest experiences.

Key responsibilities

• Organise, maintain and control engineering files, project documentation and technical records.
• Process supply orders through BirchStreet, follow up on deliveries and manage invoice processing.
• Handle internal email correspondence and act as a central point of contact for stakeholders.
• Coordinate calendars, schedule meetings and manage communications for the Director of Engineering.
• Assist in preparing audits, compile monthly reports and support compliance with EPP requirements.
• Prepare agendas, take minutes and follow up on action items for cross‑functional meetings.
• Maintain engineering workflows, trackers, databases, spreadsheets and dashboards.
• Ensure accurate version control of technical documents, drawings and manuals.
• Proofread and assist in the preparation of technical documentation.
• Manage material inventory, monitor par stock levels and record spare parts, tools and consumables.

Required profile

• Strong organisational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proactive attitude and ability to work independently and as part of a team.
• Experience in an administrative or support role within an engineering or technical environment is preferred.

Required skills

• BirchStreet procurement platform