Executive Administrative Assistant – President’s Office

About the role

The American International University seeks an organized and professional Executive Administrative Assistant to support senior leadership in the President’s Office. The role combines high‑level executive support with the planning and execution of major university events.

Key responsibilities

• Manage the President’s calendar, appointments, and meeting priorities.
• Coordinate executive and leadership meetings, preparing agendas, presentations, reports, and minutes.
• Follow up on action items, deadlines, and tasks to ensure timely completion.
• Plan and coordinate university events, ceremonies, workshops, VIP visits, and other institutional activities.
• Handle event logistics, including venues, catering, audiovisual equipment, guest services, and on‑site arrangements.
• Collaborate with university departments, vendors, executives, staff, and external guests for smooth coordination.
• Support Board of Trustees meetings and maintain related documentation.
• Prepare, organize, and maintain confidential records, reports, approvals, and other administrative documents.
• Manage digital files using SharePoint and other systems.
• Assist with event budgets, vendor quotations, purchasing, and expense tracking while ensuring compliance with university policies.

Required profile

• Bachelor’s degree in Business Administration, Event Management, Hospitality, Education Administration, or related field (Master’s preferred).
• Fluency in English and Arabic.
• Minimum 5 years of experience in executive administration, event management, or a similar role.
• Experience in a university, higher‑education, nonprofit, or institutional environment is preferred.
• Strong organizational, multitasking, time‑management, and problem‑solving abilities.
• Excellent written and verbal communication skills with high attention to detail.
• Ability to handle confidential information professionally and work independently.

Required skills

• SharePoint