Executive Assistant & Office Coordinator

About the role

As the CEO’s right‑hand, you will oversee operations, keep the office running smoothly and manage people‑admin so the team can focus on client work. This role is outcome‑driven, not just task‑oriented.

Key responsibilities

• Manage the CEO’s calendar end‑to‑end, prepare briefing notes, take minutes and follow up on action items.
• Handle inbox, draft letters and emails in English and Arabic, and coordinate travel arrangements.
• Maintain office supplies, building maintenance, equipment and oversee compliance licences (MOCI, CAPT, PAM, etc.).
• Track employee leave, run onboarding/off‑boarding checklists, keep digital employee files and schedule interviews.
• Prepare, format and route proposals, letters and agreements for approval and signature.
• Welcome clients, partners and talent, and support shoot‑day logistics when required.

Required profile

• Minimum 3 years experience as an executive assistant or office coordinator.
• Fluent English; Arabic strongly preferred.
• Strong discretion and confidence to push back on senior stakeholders.
• Experience in a media, marketing or creative agency is a plus.
• Familiarity with Kuwait government e‑services (Sahel, MOCI, PAM) is advantageous.

Required skills

• Google Workspace.
• AI tools for productivity.