Administrative Officer

About the role

The Administrative Officer provides comprehensive administrative and coordination support to multiple managers, ensuring smooth daily operations and effective communication across departments. This role is pivotal in managing schedules, handling correspondence, and supporting project activities in a fast‑paced environment.

Key responsibilities

• Manage calendars, meetings, appointments and resolve scheduling conflicts for several managers.
• Coordinate internal and external meetings, prepare agendas, book rooms and track follow‑ups.
• Handle email correspondence, screen communications and draft professional presentations, reports and spreadsheets.
• Track action items, follow up with departments and vendors to meet deadlines.
• Arrange business travel, including flights, accommodation, visas and expense reporting.
• Serve as the central point of contact between managers, internal teams, vendors and external stakeholders.
• Maintain digital files, confidential records and prepare meeting minutes with key decisions and action points.
• Support project coordination by monitoring task progress and ensuring timely completion.

Required profile

• Bachelor’s degree or diploma in Business Administration, Management or a related field.
• Previous experience in administrative, executive support or coordination roles.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills with a high level of discretion.
• Ability to work independently and collaborate across multiple departments.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint