Executive Administrative Assistant – President’s Office

About the role

We are seeking a highly organized Executive Administrative Assistant to support the President’s Office at American International University in Kuwait. The role ensures smooth daily operations, manages the President’s schedule, and coordinates high‑level communications across the university and external partners.

Key responsibilities

• Manage the President’s calendar, appointments, and meeting priorities.
• Organize executive leadership and Board meetings, preparing agendas, presentations, reports, minutes and follow‑up actions.
• Act as liaison between the President’s Office, university departments, senior leadership, external stakeholders and guests.
• Track decisions, action items, deadlines and ensure timely follow‑up.
• Compile and review AIU Monthly Reports from key departments.
• Coordinate departmental submissions, team reviews, and the Annual Report in line with PUC requirements.
• Process expenses, invoices and approvals, maintaining supporting documentation.
• Monitor the institutional performance management framework, aligning RISE Strategy KPIs and escalating issues to the President.
• Support preparation of the Annual Strategic Progress Report and coordinate with PMO and Special Projects on strategic initiatives.

Required profile

• Strong organizational and time‑management abilities.
• High level of discretion and professionalism.
• Excellent communication and coordination skills across multiple stakeholders.
• Ability to work independently and prioritize competing demands.

Required skills