Administrative Officer

About the role

The Administrative Officer will work full‑time on‑site in Sharq, providing comprehensive administrative support to keep daily operations running smoothly. This position involves handling correspondence, organizing documents, managing meetings and travel, and serving as the front‑office point of contact for visitors and inquiries.

Key responsibilities

• Follow up on the implementation of approved internal policies and procedures.
• Ensure compliance with company SOPs across all departments.
• Organize, maintain, and archive official decisions, circulars, correspondence and administrative documents.
• Prepare and dispatch official letters and manage internal/external administrative correspondence.
• Monitor management decisions, report pending matters and follow up on action points.
• Coordinate and document administrative meetings, including minutes and follow‑up tasks.
• Maintain records of company assets, keys, devices, cards, stamps, files and office equipment.
• Oversee office services such as maintenance, cleaning, internet, printing, stationery and hospitality.
• Ensure all administrative, financial or operational actions have proper approval and authorization.
• Prepare periodic administrative reports for management and maintain confidentiality of company information.

Required profile

• Detail‑oriented and committed to high‑quality administrative support.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality of sensitive documents and information.
• Proactive attitude towards ensuring compliance with policies and procedures.

Required skills