Executive Office Receptionist

About the role

The Executive Office Receptionist will be the first point of contact for senior executives, VIP guests, business partners and visitors at the corporate headquarters. This role goes beyond traditional reception duties, requiring a polished presence, discretion and a commitment to delivering a seamless hospitality experience.

Key responsibilities

• Welcome executives, VIP guests, business partners and visitors with confidence, warmth and professionalism.
• Maintain an organized, presentation‑ready reception area throughout the day.
• Coordinate visitor arrivals, appointments, meeting rooms and internal communications.
• Handle incoming calls and inquiries, directing them appropriately.
• Support preparations for executive meetings and important visits.
• Liaise with internal teams to ensure smooth guest and meeting logistics.
• Uphold the highest levels of discretion and confidentiality around senior leadership.
• Anticipate and proactively manage day‑to‑day reception and hospitality needs.
• Provide administrative and coordination support to the Executive Office as required.

Required profile

• Professional appearance and demeanor, with a natural ability to welcome and compose.
• Excellent verbal communication and interpersonal skills.
• Ability to remain calm and organized when priorities shift.
• Experience in corporate reception, executive offices, luxury hospitality, premium customer service, aviation or similar high‑standard service environments.

Required skills