Facilities Coordinator

About the role

The Facilities Coordinator is responsible for overseeing day‑to‑day maintenance activities across assigned buildings, ensuring that all services and building systems operate smoothly and efficiently.

Key responsibilities

• Coordinate daily management activities with FM teams for installations, inspections, repairs, routine maintenance and troubleshooting of mechanical, electrical, fire/life safety, plumbing and waste management systems.
• Maintain CAFM systems, asset registers, schedules, trackers and databases, ensuring accurate project, asset, warranty and compliance records.
• Manage contractor documentation including PTW, insurance, licences, statutory approvals and service agreements.
• Support FM service delivery, monitor customer satisfaction and respond to facility requests.
• Prepare purchase requisitions, contract renewal documents, agendas, minutes, action trackers and follow‑up reports.
• Assist with handover activities, collecting as‑built drawings, warranties, test certificates, manuals and compliance documentation.
• Ensure adherence to company policies, health & safety procedures, procurement rules, financial controls and regulatory requirements.

Required profile

• Diploma in any technical field; a Bachelor’s degree is an advantage.
• Minimum of 3 years experience in facility management.
• Strong verbal and written English; Arabic is a plus.
• Ability to collaborate effectively with colleagues and contractors and deliver clear professional presentations.
• FM certificates are considered an added advantage.

Required skills

• Solid working knowledge of Microsoft Excel.
• Solid working knowledge of Microsoft Word.
• Solid working knowledge of Microsoft PowerPoint.
• Experience with Computer‑Aided Facility Management (CAFM) systems.