Research & Grants Office Manager

About the role

The Manager of the Research & Grants Office supports the Assistant Vice President for Research in overseeing all operational, administrative and grant‑related activities of the Academic Research & Grants Office at AIU. The role ensures smooth coordination of research projects, compliance, reporting and external collaborations, aligning with the university’s research strategy and accreditation requirements.

Key responsibilities

• Manage daily office operations, including workflow planning, calendar management, project tracking and documentation using SharePoint and other repositories.
• Develop and maintain SOPs, templates, forms and records‑management systems to guarantee consistent service delivery.
• Coordinate internal and external grant processes: identify funding opportunities, run proposal calls, track submissions, oversee review panels, administer awards, monitor budgets and ensure timely reporting and close‑out.
• Liaise with funding agencies, government bodies, industry partners and KFAS to facilitate grant administration and compliance.
• Support the Research & Ethics Committee by handling administrative tasks, compliance documentation and ethical review workflows.
• Produce institutional reports, dashboards and analytics for senior leadership and accreditation bodies.
• Continuously improve processes and implement best practices across the office.

Required profile

• Minimum 4 years of experience in research administration, grants management or related higher‑education operations.
• Proven ability to manage multiple projects, deadlines and stakeholder relationships.
• Strong understanding of research ethics, compliance requirements and institutional reporting.

Required skills

• Institutional reporting
• Research administration
• Project management
• SharePoint
• Grants management
• Microsoft Office (Excel, Word, PowerPoint)
• Dashboards and reporting tools