Administration & Tender Coordinator – Kuwait

About the role

We are seeking a highly organized Administration & Tender Coordinator to support our commercial and operations teams in Kuwait. The role ensures timely tender submissions, document control, and administrative coordination for major clients such as KOC and KNPC.

Key responsibilities

• Maintain and update the master tender list and participation tracker.
• Download, organize, and manage tender documents from client portals (KOC, KNPC, etc.).
• Coordinate internal documentation and approvals to meet tender deadlines.
• Submit tenders online and offline in compliance with client requirements.
• Track and manage bank guarantees (PBGs/IBGs), including expiry and release.
• Maintain organized filing systems for hard and soft copies of company documents.
• Follow up on outstanding invoices and support payment tracking.
• Coordinate document signatures and inter‑departmental communication.
• Prepare official letters, reports, meeting minutes, and handle client correspondence.

Required profile

• 3–5 years of experience in administration, tender coordination, or document control.
• Experience with KOC or KNPC tendering systems is highly preferred.
• Strong organizational, time‑management and attention‑to‑detail abilities.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good command of English; Arabic is an advantage.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook

What we offer

• Professional working environment.
• Opportunities for growth within a structured organization.
• Competitive salary based on experience.