Assistant Manager, Archival

About the role

The Archival Assistant Manager designs and implements storage methodologies for archival documents, ensuring streamlined data management, access, preservation, and retrieval across all departments.

Key responsibilities

• Establish customized data management systems and storage facilities for each department.
• Coordinate with department heads to initiate professional archival processes.
• Create and maintain accessible computer archives and databases using current electronic storage technology.
• Analyze and implement the latest methodologies for faster, safer, and error‑free data population.
• Design classification and categorization schemes to keep the Data Management System secure and organized.
• Supervise document transfers, record histories, and control access to confidential information.
• Manage pest control, health‑and‑safety compliance, and commercial licensing for storage areas.
• Oversee scanning projects, vendor selection, hardware/network procurement, and daily scanning volume delivery.
• Prepare document retention policies, obtain approvals, and coordinate secure data disposal.
• Act as ISO Management Representative and ensure compliance with financial, legal, and administrative regulations.

Required profile

• Bachelor’s degree (or equivalent) with at least 6 years of relevant experience, or a Diploma in Administration with 2 years of managerial experience.
• Fluency in English and Arabic.

Required skills

• Knowledge of hardware and networking procurement for archival projects.
• Experience with electronic document storage and scanning technologies.