Personal Assistant to CEO

About the role

FutureTEC is looking for a highly organized and proactive Personal Assistant to support the Chief Executive Officer. The role involves high‑level administrative, operational and coordination duties across multiple countries, requiring discretion and professionalism.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements and priorities with precision.
• Prepare agendas, briefing documents, presentations and follow‑ups for meetings.
• Coordinate with department heads to track action items, deadlines and deliverables.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, drafting professional communications.
• Plan and manage complex regional and international travel itineraries, including visas and accommodations.
• Organize board meetings, leadership workshops and support the preparation of reports and executive summaries.

Required profile

• Bachelor’s degree in Business Administration or related field (preferred).
• 5+ years of experience as a Personal or Executive Assistant to senior leadership.
• Exceptional professionalism, maturity and discretion.
• Ability to work independently, anticipate executive needs and operate across multiple time zones.

Required skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Teams, SharePoint or similar collaboration tools.
• Strong written and verbal communication skills in English.