Executive Administration

About the role

The Administrative Executive is responsible for accurate data collection, entry and maintenance of critical company records. Working under the Admin Manager, the role supports day‑to‑day administrative operations and ensures information is reliable and confidential.

Key responsibilities

• Prepare, sort and enter documents into database systems, verifying accuracy.
• Resolve data discrepancies, obtain missing information and create backups as part of contingency planning.
• Maintain confidentiality of all business‑related information for Gastronomica and its affiliates.
• Organise source data for computer entry, classify information and follow data‑entry procedures.
• Confirm, correct and de‑duplicate employee and account records.
• Assist the Senior Admin Officer and liaise with the Manager to track licences, registrations, insurances, vehicle documents, visa quotas, health cards and residency permits, including renewals with local authorities.
• Perform ad‑hoc administrative tasks such as filing, scanning and photocopying.
• Coordinate with operations on staff credentials, cancellations, renewals, health cards and contract signing, and manage Civil ID readiness and delivery.

Required profile

• Proven experience in administrative or data‑entry roles.
• Strong attention to detail and ability to maintain high levels of confidentiality.
• Excellent organisational skills and ability to manage multiple tasks simultaneously.
• Effective internal communication skills.

Required skills