Executive Administrative Assistant for President's Office

About the role

The American International University seeks a highly organized Executive Administrative Assistant to support the President’s Office. This role ensures smooth daily operations, manages executive schedules, and coordinates key institutional activities.

Key responsibilities

• Manage the President’s calendar, meetings, appointments and prioritize scheduling.
• Coordinate executive leadership and Board meetings, including agendas, presentations, minutes and follow‑up.
• Track decisions, action items, deadlines and ensure timely completion.
• Prepare AIU Monthly Reports and support the Annual Strategic Progress Report.
• Oversee expenses, invoices and related documentation.
• Monitor institutional performance metrics and align KPIs with the RISE Strategy.
• Organise university events, VIP visits and related logistics.
• Maintain confidential correspondence, records and digital files using SharePoint.

Required profile

• Master’s degree (PhD advantageous) with 5–7 years of executive administration experience, preferably in higher education.
• Excellent written and verbal communication in English and Arabic.
• Strong understanding of university governance and ability to liaise with senior leaders, faculty, government entities and external partners.
• Highly detail‑oriented, able to work independently and meet tight deadlines.

Required skills

• Microsoft Outlook, Word, Excel and PowerPoint.
• SharePoint and digital document‑management systems.
• Project‑management tools (experience advantageous).