Executive Administrative Assistant (President's Office)

About the role

American International University (AIU), a private English-medium university in Kuwait founded in 2019, is looking for an Executive Administrative Assistant for its President's Office. The role oversees the day-to-day operations of the office and provides high-level administrative and coordination support to the President, including managing schedules and meetings, coordinating communications and institutional activities, and following up on key matters. It is a full-time, on-site position.

Key responsibilities

• Manage the President's calendar, meetings, appointments and scheduling priorities.
• Coordinate executive leadership and Board meetings, including agendas, presentations, reports, minutes and follow-up.
• Act as a liaison between the President's Office, university departments, senior leadership, external stakeholders and guests.
• Track and follow up on decisions, action items, deadlines and assigned tasks.
• Prepare the AIU Monthly Reports and coordinate PUC-compliant departmental submissions, team reviews, external consultant communications and the Annual Report.
• Manage expenses, invoices, approvals and supporting documentation.
• Monitor the institutional performance management framework, cascade RISE Strategy KPIs and escalate key issues to the President.
• Support the preparation of the Annual Strategic Progress Report for Board review and coordinate with the PMO and Special Projects on major projects.
• Coordinate university events, ceremonies, VIP visits and institutional activities, including logistics.
• Maintain confidential correspondence, records and documents, and manage digital records using SharePoint and other document-management systems.

Required profile

• Master's degree in a relevant field; PhD is an advantage.
• 5-7 years of relevant professional experience, preferably in executive administration, higher education or a similar institutional setting.
• Proven experience supporting a senior executive, President, CEO or university leader.
• Excellent written and spoken English and Arabic.
• Strong attention to detail, accuracy and confidentiality, and ability to work independently and meet tight deadlines.

Required skills

• Microsoft Office Suite, especially Outlook, Word, Excel and PowerPoint.
• Working knowledge of SharePoint and digital document management systems.
• Project management tools and platforms are an advantage.

Preferred: experience in an American-accredited or American-model university, direct work with a University President, Provost, Vice President or Board of Trustees, knowledge of accreditation and governance requirements, and experience coordinating international delegations, government relations and VIP visits. Applications are submitted through the university's careers page, reviewed on a rolling basis, and the successful candidate is expected to start immediately.