Executive Secretary – Aviation Industry

About the role

We are looking for a highly organized and discreet Executive Secretary to provide top‑level administrative support to senior management. The role requires proactive management of a fast‑paced executive office, handling confidential matters with integrity, and ensuring smooth day‑to‑day operations. Experience in the airlines or aviation sector is essential.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, and coordinate appointments across multiple time zones.
• Draft, review, and manage professional correspondence in English and Arabic.
• Prepare reports, presentations, memos, and meeting minutes to a high professional standard.
• Track and follow up on action items and tasks assigned to various departments, ensuring timely completion.
• Coordinate domestic and international travel arrangements, including bookings, visas, and itineraries.
• Organize and minute meetings, and circulate follow‑ups to relevant stakeholders.
• Act as the primary point of contact between the executive office and internal departments, clients, and external partners.
• Maintain a well‑organized filing system for documents, contracts, and records, ensuring strict confidentiality.

Required profile

• 5–6 years of proven experience as an Executive Secretary, Personal Assistant, or similar high‑level administrative role.
• Mandatory experience within the airlines/aviation industry.
• Excellent written and verbal communication skills in English and Arabic.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time‑management abilities with strong attention to detail.
• Ability to multitask, prioritize, and work under pressure in a fast‑paced environment.
• High level of professionalism, discretion, and integrity.
• Bachelor’s degree or equivalent qualification preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary based on experience.
• Full‑time position in a dynamic aviation environment.