Executive Secretary to the CEO

About the role

ALSHAMEL Medical Group is looking for an experienced Executive Secretary to support the CEO across its operations in Kuwait, China, Egypt, and Saudi Arabia. The role demands high organization, confidentiality, and the ability to keep multiple priorities moving with minimal supervision.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare professional correspondence, reports, presentations, and meeting minutes.
• Track decisions, deadlines, and assigned tasks, following up with department heads until completion.
• Coordinate communication between the CEO, local teams, and international offices.
• Maintain organized records and monitor important document expiry dates and renewals.
• Prepare concise daily and weekly updates highlighting progress, pending items, and matters requiring the CEO’s attention.
• Handle sensitive business information with discretion.

Required profile

• Minimum 3 years of experience supporting a CEO, senior executive, or business owner.
• Strong written and spoken English and Arabic.
• Excellent organizational, communication, and follow‑up abilities.
• Ability to prioritize competing requests and work independently in a fast‑paced environment.
• Professional judgment, attention to detail, and a strong sense of responsibility.
• Currently based in Kuwait and flexible to support urgent matters outside regular hours.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.