Vendor and Contract Management

About the role

The Vendor and Contract Management role is responsible for reviewing, monitoring, tracking and administering all contract‑related invoices within the Contracts Administration Unit. You will ensure that invoices align with contract terms, payment schedules and budgetary constraints while supporting various internal departments.

Key responsibilities

• Review, monitor and administer all contract invoices in line with approved standards and budgets.
• Ensure invoices correspond to contracts and adhere to payment schedules.
• Track and monitor documentation and invoices for new and renewal contracts.
• Prepare and process documentation and invoices for all GBK department contracts managed by the contracts administration unit.
• Advise the Facilities Contracts Administration Division on incomplete documentation and obtain missing files promptly.
• Follow up invoice payments with the Finance department, updating document status and accelerating payment releases.
• Prepare daily and weekly reports on documentation status, follow‑ups, payments and contract budget details.

Required profile

• Experience in contract administration, finance or related fields.
• Strong organizational and analytical abilities.
• Excellent communication skills for interacting with multiple departments.
• High attention to detail and accuracy.
• Ability to work under tight deadlines and manage multiple tasks simultaneously.

Required skills