Executive Secretary – Administrative Support for Senior Management

About the role

We are looking for a highly organized Executive Secretary to provide top‑level administrative support to senior management. The role ensures smooth daily operations of the executive office and acts as a key point of contact for internal and external stakeholders.

Key responsibilities

• Manage executives' calendars, appointments, meetings and travel arrangements.
• Schedule, organize and coordinate meetings, conferences and business events.
• Prepare agendas, take accurate minutes and distribute follow‑up action items.
• Screen and manage phone calls, emails and correspondence, responding or redirecting as appropriate.
• Prepare, format and maintain professional documents, reports, presentations and other files.
• Maintain confidential files, records, contracts and company documents.
• Coordinate communication between executives, employees and clients.
• Monitor office supplies and support general administrative activities.
• Handle sensitive information with a high level of discretion.

Required profile

• Professional appearance, attitude and strong communication skills.
• Ability to work independently and prioritize tasks effectively.
• High level of discretion when handling confidential information.

Required skills

• Proficiency in Microsoft Office – Word, Excel, PowerPoint and Outlook.

What we offer

• Opportunity to work in a dynamic executive environment.
• Exposure to senior management and high‑impact projects.