Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior executives, ensuring smooth day‑to‑day operations and effective communication across the organization. This role demands meticulous organization, discretion with confidential information, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other documents.
• Handle confidential executive information with utmost discretion.
• Serve as the primary liaison between executives and internal/external stakeholders.
• Arrange travel itineraries, including flights, accommodations, and ground transportation.
• Attend meetings, take minutes, and distribute action items.
• Conduct research and compile data to support decision‑making.
• Screen and manage incoming calls, emails, and inquiries.
• Coordinate office operations and administrative functions to improve efficiency.
• Maintain organized filing systems for important documents.
• Assist in planning events, business functions, and company meetings.
• Liaise with other departments, including teams in China and Egypt, to ensure smooth workflow.
• Handle special projects and additional tasks assigned by the CEO.

Required profile

• Proven experience providing high‑level administrative support to senior executives.
• Demonstrated ability to manage confidential information professionally.
• Fluency in Arabic.

Required skills