Project Coordinator

About the role

We are looking for a proactive Project Coordinator to manage project activities from quotation through completion, ensuring scope, quality, and client expectations are met.

Key responsibilities

• Prepare quotations and commercial proposals based on project requirements.
• Coordinate scheduling, resource allocation, and staffing for projects.
• Liaise with project teams, inspectors, subcontractors, and clients to align timelines.
• Review subcontractor reports for completeness before client distribution.
• Follow up on inspection reports and other deliverables to ensure timely receipt.
• Monitor project progress, addressing schedule deviations and client concerns.
• Serve as the primary contact for day‑to‑day project queries and issue resolution.
• Work with Finance on invoicing, billing discrepancies, and outstanding payments.
• Prepare monthly cash‑flow forecasts, revenue, and margin reports.
• Track project costs, revenue, and profitability, ensuring accurate financial records.
• Maintain project documentation, quotations, correspondence, and reports.
• Support the Project Manager with administrative and financial reporting.

Required profile

• Bachelor’s degree in Business Administration, Accounting, Finance, Project Management or related field.
• 2‑4 years of experience in project coordination, administration or operations.
• Experience in technical, engineering, inspection or services environments is a plus.
• Basic understanding of accounting principles, invoicing, cash flow and project margins.

Required skills

• Microsoft Excel
• Microsoft Office