Administration & Tender Coordinator

About the role

A highly organized and proactive Administration & Tender Coordinator is sought to support commercial and operations functions in Kuwait. The role handles tender submissions, document control and administrative coordination for major clients such as KOC and KNPC.

Key responsibilities

• Maintain and update the master tender list and tender participation tracker.
• Download, organize and manage tender documents from client portals (KOC, KNPC, etc.).
• Coordinate internal documentation and approvals for timely tender submissions, and submit online and offline tenders in line with client requirements.
• Track and manage bank guarantees (PBGs / IBGs), including expiry and release coordination.
• Maintain organized hard and soft copy filing systems for company documents.
• Follow up on outstanding invoices and support payment tracking.
• Coordinate document signatures and inter-department communication, and prepare official letters, reports and meeting minutes.
• Handle correspondence with clients and internal teams.

Required profile

• Minimum 3-5 years of experience in administration, tender coordination or document control.
• Experience with KOC / KNPC tendering systems highly preferred.
• Preferred: experience in oil & gas, contracting or industrial supply companies, and familiarity with government tender procedures in Kuwait.
• Strong organizational and time management skills, good attention to detail and ability to meet deadlines.
• Good English communication; Arabic is an advantage.

Required skills

• Proficiency in MS Office (Excel, Word, Outlook).

What we offer

• Professional working environment.
• Opportunity to grow within a structured organization.

Candidates apply by submitting their CV through the recruiter's contact channel.