Administrative Assistant - University Events Coordination

About the role

American International University (AIU), a private institution in Kuwait founded in 2019, is looking for an organized and professional Administrative Assistant to support and coordinate major university events. The role covers executive tasks, meetings, communication and events, working across departments so that all activities run smoothly. It is a full-time, on-site position.

Key responsibilities

• Schedule and coordinate meetings, appointments and events.
• Prepare meeting agendas, presentations, reports and minutes, and follow up on tasks, deadlines and action items.
• Help organise university events, workshops, ceremonies and visits.
• Communicate with departments, staff, vendors and visitors to support daily activities.
• Maintain and organise confidential documents, records and files, and manage digital documents and folders using SharePoint and other systems.
• Ensure administrative activities follow university policies and procedures, and provide general administrative and operational support to staff and management.

Required profile

• Bachelor's degree in Business Administration or a related field.
• English and Arabic proficiency required.
• At least 3 years of experience in administration, event management or a similar role.
• Experience in a university, higher education, nonprofit or institutional environment is preferred.
• Strong organisational, multitasking, time-management and problem-solving skills, and excellent written and verbal communication.
• Ability to work independently, manage several priorities and meet tight deadlines.

Required skills

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of SharePoint and digital filing systems.
• Project-management tools are an advantage.

Candidates apply through the university's online careers page by submitting a resume and cover letter; applications are reviewed on a rolling basis until the position is filled, and the successful candidate is expected to start immediately.