Executive Administrative Assistant (President's Office)

About the role

American International University (AIU), a private institution in Kuwait founded in 2019, is looking for an Executive Administrative Assistant to support senior leadership in the President's Office and coordinate major university events. The role covers executive tasks, meetings, communication and events, working across departments so that everything runs smoothly. It is a full-time, on-site position.

Key responsibilities

• Manage the President's calendar, meetings, appointments and scheduling priorities.
• Coordinate executive and leadership meetings, including agendas, presentations, reports and minutes.
• Follow up on action items, deadlines and tasks.
• Plan and coordinate events, ceremonies, workshops, VIP visits and institutional activities, including venues, catering, audiovisual equipment, guest services and on-site arrangements.
• Work with departments, vendors, executives, staff and external guests.
• Support Board of Trustees and senior leadership meetings and keep related documentation.
• Maintain confidential records, reports and approvals, and manage digital files using SharePoint and other systems.
• Assist with event budgets, vendor quotations, purchasing and expense tracking, following university policies and procedures.

Required profile

• Bachelor's degree in Business Administration, Event Management, Hospitality, Education Administration or a related field; Master's degree preferred.
• Minimum 5 years of experience in executive administration, event management or a similar role.
• Experience in a university, higher education, nonprofit or institutional setting is preferred.
• English and Arabic proficiency required.
• Strong organization, multitasking, time-management and problem-solving skills, attention to detail, and ability to handle confidential information and work under pressure.

Required skills

• Advanced Microsoft Office (Word, Excel, PowerPoint, Outlook).
• SharePoint and digital filing systems.
• Project-management tools are an advantage.

Candidates apply through the university's online careers page by submitting a resume and cover letter; applications are reviewed on a rolling basis and the successful candidate is expected to start immediately.