Executive Secretary (Kuwait)

About the role

We are looking for a highly organized Executive Secretary to support senior management in Kuwait City. The role requires a professional with strong administrative abilities and the capacity to manage confidential information with discretion.

Key responsibilities

• Manage executives' calendars, appointments, meetings, and travel arrangements.
• Schedule, organize, and coordinate meetings, conferences, and business events.
• Prepare meeting agendas, take accurate minutes, and distribute follow‑up action items.
• Screen and manage phone calls, emails, and correspondence, responding or redirecting as appropriate.
• Prepare, format, and maintain professional correspondence, reports, presentations, and other documents.
• Maintain confidential files, records, contracts, and company documents.
• Coordinate communication between executives, employees, and clients.
• Follow up on pending matters and ensure timely completion of assigned tasks.
• Assist management with daily administrative and organizational requirements.
• Monitor office supplies and coordinate general administrative support activities.

Required profile

• Transferable visa valid for Kuwait.
• Minimum of five years experience as an Executive Secretary.
• Professional appearance, attitude, and communication skills.
• Ability to handle sensitive and confidential information with a high level of discretion.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.