Administrative Assistant

About the role

The Administrative Assistant provides comprehensive administrative and secretarial support to ensure smooth day‑to‑day operations of the department. This role coordinates office activities, manages documentation, and facilitates effective communication with internal and external stakeholders.

Key responsibilities

• Provide administrative and secretarial support to maintain efficient office operations.
• Prepare, draft, and maintain correspondence, reports, presentations, meeting minutes, and other assigned documents.
• Coordinate and schedule meetings, appointments, and executive activities, ensuring proper arrangements and follow‑up.
• Organise and maintain records, files, and confidential documentation in line with institute policies.
• Handle incoming calls, emails, visitors, and correspondence professionally and promptly.
• Communicate with internal departments, executive leadership, government entities, and external stakeholders as required.
• Monitor office supplies and coordinate procurement to maintain adequate inventory.
• Assist in preparing reports, presentations, and administrative documentation for meetings.
• Arrange travel, accommodation, and logistics when needed.
• Support projects, workshops, committees, and official events through administrative coordination and documentation.
• Ensure compliance with institute policies, administrative procedures, and document‑control requirements.

Required profile

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related discipline.
• 3–5 years of administrative experience in a corporate, healthcare, research, or similar professional environment.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong document preparation, formatting, and records‑management abilities.
• Experience with electronic document management systems.
• Ability to prepare reports, presentations, and meeting minutes.
• Excellent written and verbal communication in English; Arabic is a plus.