AVP - Facility Management

About the role

The Assistant Vice President – Facility Management will lead the coordination and oversight of all facility and property services for assigned locations. The role ensures that assets are maintained, financial targets are met, and all operations comply with legal and corporate policies.

Key responsibilities

• Prepare yearly and monthly reports, budgets, facility management proposals and price comparisons for bids.
• Manage pest control, valet parking, shuttle bus rental, medical waste, landscaping, O&M, cleaning, cashier and security services.
• Inspect buildings and facilities for safety, security and emergency compliance; enforce operational procedures.
• Develop and maintain facilities and tenant manuals.
• Coordinate with management to define expectations, schedule progress meetings and produce formal monthly reports.
• Respond to emergencies promptly to minimise material loss and protect lives.
• Create and track service requests/work orders, monitor staff schedules and define key performance indicators for service providers.
• Review and assess service provider performance monthly and act on weekly service reports.
• Ensure routine maintenance of buildings on daily, weekly and monthly bases.
• Survey and document losses or damages after events; update maintenance plans and checklists.
• Inspect properties before defect‑liability periods, hand over from projects, and notify contractors of defects.
• Monitor defect resolution, discuss status with project teams and initiate actions on defaulting contractors.
• Prepare handover status reports recommending final payments or deductions.
• Administer contracts: prepare pre‑qualification documents, evaluate contractors, draft terms of reference, specifications and related tender documents.

Required profile

• Proven experience in directing and coordinating facility or property management operations.
• Strong knowledge of safety, security and emergency procedures.
• Ability to prepare and analyse financial reports, budgets and performance metrics.
• Experience in vendor management and contract administration.

Required skills