Executive Secretary (Aviation)

About the role

We are looking for a highly organized Executive Secretary to support senior management within an airline environment. The role demands discretion, proactive problem‑solving, and the ability to manage a fast‑paced executive office while handling confidential information with integrity.

Key responsibilities

• Manage the executive’s calendar, schedule meetings across multiple time zones and coordinate appointments.
• Draft, review and handle professional correspondence in English and Arabic.
• Prepare reports, presentations, memos and meeting minutes to a high standard.
• Track action items, follow up with departments and ensure timely completion.
• Arrange domestic and international travel, including bookings, visas and itineraries.
• Organise and minute meetings, circulate follow‑ups to relevant stakeholders.
• Serve as primary liaison between the executive office, internal teams, clients and external partners.
• Maintain a confidential filing system for documents, contracts and records.

Required profile

• 5–6 years of experience as an Executive Secretary, Personal Assistant or similar high‑level administrative role.
• Mandatory experience in the airlines or aviation industry.
• Excellent written and verbal communication skills in English and Arabic.
• Bachelor’s degree or equivalent qualification preferred.
• Strong organizational, time‑management and multitasking abilities.
• High level of professionalism, discretion and integrity.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook