Pharmaceutical Administrative Coordinator

About the role

The Pharmaceutical Administrative Coordinator provides comprehensive administrative and operational support to the Pharmaceutical Division, ensuring smooth office functions, compliance with company policies, and effective communication with internal and external stakeholders.

Key responsibilities

• Coordinate and schedule internal meetings, appointments, meeting rooms, agendas, and related logistics.
• Manage incoming and outgoing correspondence, including emails, letters, official communications, and daily mail distribution.
• Prepare and maintain administrative documentation such as letters, memos, forms, reports, and business correspondence.
• Support employees with administrative needs (stationery, office supplies, access cards, business cards) and monitor inventory levels.
• Coordinate office maintenance, cleaning services, facilities support, and general office services.
• Handle document management, archiving, retrieval, and ensure compliance with record‑retention requirements.
• Process HR‑related forms, employee administrative requests, and maintain accurate records.
• Maintain trackers for contracts, licenses, permits, subscriptions, and renewals.
• Serve as a point of contact between the division, internal departments (Finance, HR, Legal, IT, Procurement, Facilities) and external partners.
• Assist with recruitment administration, interview scheduling, onboarding arrangements, and business travel logistics.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 1–3 years of experience in administrative coordination or a similar role.
• Strong attention to detail, time‑management, and communication skills.
• Proficiency in English and Arabic.

Required skills

• Proficiency in Microsoft Excel.