Secretary & Admin Assistant

About the role

This full-time, on-site position is based in our Shuwaikh office and supports the daily administrative operations of Ekalenza Contracting & Building Co. The Secretary & Admin Assistant will handle routine office tasks, assist the HR department, organise schedules and maintain records to ensure smooth workflow across the company.

Key responsibilities

• Manage incoming and outgoing correspondence and prepare regular reports.
• Schedule meetings, coordinate calendars and arrange logistics for internal and external events.
• Maintain office supplies and oversee inventory levels.
• Provide general administrative support to team members and executives.
• Answer phone calls and address client inquiries in a professional manner.

Required profile

• Proven administrative and clerical experience, including schedule management and documentation handling.
• Excellent communication and phone etiquette skills.
• Experience supporting executives with meetings, reporting and correspondence.
• Organised, detail-oriented and able to prioritise tasks effectively.
• Familiarity with office operations and standard procedures.
• Bachelor’s degree in Business Administration, Office Management or a related field is a plus.
• Very good command of English; Arabic proficiency is an advantage.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).