Document Controller – Manage Documentation and Records

About the role

We are looking for a Document Controller to oversee the intake, handling, and secure storage of all project and departmental documentation. The role ensures that documents are accurately captured, archived, and readily accessible to employees and customers while maintaining compliance with relevant regulations.

Key responsibilities

• Receive, scan, verify, and store incoming documents.
• File and archive documents in physical and electronic repositories.
• Retrieve documents for staff and external parties as required.
• Design and maintain templates, file types, and document databases.
• Check and edit documents for accuracy and regulatory compliance.
• Control the flow of documents in and out of the department.
• Report errors or issues related to document storage.
• Securely destroy and dispose of sensitive documents.
• Update and maintain document management systems and physical records.
• Assist employees with accessing documents through the management system.

Required profile

• Bachelor’s degree in Business Administration, Record Management or a related field.
• Minimum 2 years of experience in document, archive, or records management.
• Familiarity with regulations governing document retention and handling.
• Strong attention to detail and ability to manage database changes proactively.
• Excellent typing, report writing, and organizational skills.

Required skills

• SharePoint
• OnlyOffice
• DocuWare Cloud
• Rubex
• CAPSYS Capture
• Xerox DocuShare
• Microsoft Office suite